Frequently Asked Questions
As a complimentary courtesy to our clients, we offer early access for setup the day before your event—if the venue is not already booked. When available, you and your vendors are welcome to begin setup between 10:00 AM and 6:00 PM the day prior. Our team will confirm availability approximately four weeks before your event date.
If the venue is not available the day before, setup may begin as early as 8:00 AM on the day of your event. Please note that all decorations, personal belongings, guests, and vendors must be fully cleared from the venue by midnight on the day of your event.
While we do not require a day-of coordinator, we highly recommend hiring one to help ensure your event flows smoothly and stays on schedule. A dedicated coordinator can manage the details, troubleshoot any last-minute issues, and allow you and your loved ones to fully enjoy the day without stress.
Event insurance is not required, but we highly recommend obtaining coverage to protect your investment and provide peace of mind. Many of our clients use www.theeventhelper.com for a quick and affordable option.
We understand how much time, love, and planning go into creating your perfect day—and how stressful it can be when the weather doesn’t cooperate. While we can’t control the forecast, we’re here to help you adapt with confidence and ease. Rain or shine, we’re committed to helping your day feel just as special—and uniquely yours.
To reduce stress on your event day, we’ll work with you to create a weather contingency plan in advance. This way, if the forecast calls for rain, everyone knows exactly what to expect and how to proceed—leaving you free to focus on enjoying your day. If you decide to move your ceremony indoors, our Geronimo Oaks team will be by your side to make the transition as smooth as possible. We’ll set up our two-post arbor inside for you to decorate, and we’ll create a ceremony aisle using chairs temporarily moved from a few of your reception tables. The majority of guests typically remain seated at their tables, and after the ceremony, our team will return any moved chairs to their original arrangement to avoid as much downtime between the “flip” as possible.
We do not provide linens, but we’re happy to connect you with trusted vendors who do! You can explore our Preferred Vendor List for options, or feel free to send us a text, and we’ll gladly recommend some excellent local providers to fit your style and budget.
We welcome the use of real flower petals at the ceremony site, as they naturally biodegrade and are eco-friendly. Candles are permitted indoors only when placed inside glass vases or water containers—please don’t forget to bring a lighter or matches! For safety and cleanliness reasons, we do not allow fireworks, streamer poppers, or glitter bombs on the property. These items pose fire hazards or create excessive mess that is difficult to clean for future events.
Yes, we welcome food trucks! Please note that they must be fully self-sufficient, as the venue does not provide power or water hookups for food trucks.
Whether you reserve our larger venue, West Texas, or the more intimate The Creeks, you’ll enjoy the same thoughtful amenities and attention to detail at either location. Each space includes:
- An open air outdoor ceremony site
- A climate controlled indoor reception area with a stage entrance
- Two private and secure getting-ready suites, each with a full bath and kitchenette
- A versatile bartop that can be positioned around the venue
- Complimentary Wi-fi
- Guest restrooms
- Vendor and timeline freedom
- A catering prep room with a dedicated service entrance
Rental of either venue provides exclusive 16 hour access from 8:00 AM to midnight, with all guests and vendors required to vacate by midnight. We also include tables and chairs for all your guests, which our team will set up in advance according to a floor plan we’ll customize with you. On the day of your event, a dedicated staff member will be onsite at least one hour before your start time to ensure everything runs smoothly. This team member will be available to assist with any venue needs and will also provide golf cart transportation for guests with limited mobility, including older guests and bridal party members. Throughout your event, our staff will handle trash removal, restroom upkeep, and any necessary cleanup. At the end of the evening, they will also break down our provided tables and chairs, including those used for your ceremony. And as a special perk, we offer complimentary sitting fees for engagement and bridal photo sessions held on the property prior to your event—just be sure to schedule in advance!
Our venue does not have ice machines, freezers, or refrigerators on site. Typically, your caterer or bartender will supply ice chests or coolers to keep items cold. If needed, you’re also welcome to rent ice trailers from outside vendors to ensure ample ice for your event.
The number of tables you’ll need depends on your guest count and how many guests you’d like to seat at each table. We typically arrange for eight guests per table, which allows for a comfortable dining experience, but we can accommodate up to ten guests per table if needed. Please note that we do not provide cocktail tables, but you’re welcome to rent them through your preferred vendor.
At The West Texas we provide:
- Up to 300 white wooden folding chairs
- Up to 30 round tables (5 ft / 60″ diameter, 30″ tall)
- 9 rectangular tables (8 ft / 96″ long, 30″ wide, 30″ tall)
- 1 rectangular table (6 ft / 72″ long, 30″ wide, 30″ tall)
At The Creeks we provide:
- Up to 175 white wooden folding chairs
- 17 round tables (5 ft / 60″ diameter, 30″ tall)
- 7 rectangular tables (8 ft / 96″ long, 30″ wide, 30″ tall)
- 1 rectangular table (6 ft / 72″ long, 30″ wide, 30″ tall)
We offer a convenient complimentary client portal through a platform called Dubsado—designed to help you stay organized and enjoy the planning process. Through your personalized portal, you can:
- Access your digital contract and floor plan templates
- Share vendor details
- Create detailed timelines for your special day
We happily allow sparklers, bubbles, and dried floral petals for your grand exit—they make for beautiful, memorable moments! However, for safety and cleanup reasons, we do not permit glitter bombs, confetti, bird seed, or rice on the property. If you have any other creative ideas for your celebration, please don’t hesitate to ask—we’d love to hear your unique plans and help make them happen!
We provide a Preferred Vendor List of trusted professionals we highly recommend, but you are never required to choose from it. You’re welcome to select any vendors you prefer to make your event truly your own.
If your vendor would like to schedule a walkthrough before your event, please ask them to call or text us to arrange a convenient time. Please note that all vendors and guests must be fully packed up and off the property by midnight on the day of your event.
While vendors other than bartenders are not required to provide insurance documents, you are welcome to request them for your own peace of mind.
Vendor setup hours:
- Day before the event: Vendors may arrive anytime between 10:00 AM and 6:00 PM
- Day of the event: Setup is allowed from 8:00 AM until midnight
For the safety and enjoyment of all guests, all alcohol must be served by a TABC-licensed and liquor liability insured bartending company. Please note that drinking in the parking lot or from personal coolers at vehicles is strictly prohibited.
There are three common ways alcohol can be served at our venue—please coordinate with your bartender, as not all bartending services offer every option:
- Bartender-provided alcohol: The bartender supplies all beverages. This is typically the most expensive option.
- Client-provided alcohol (Open Bar): You purchase and provide the alcohol, and the bartender serves it.
- BYOB events: Guests check their alcohol in with the bartender, who then serves it responsibly. This option requires additional guidelines—please contact us directly for details.
Yes! Payment for security is included in your invoice and contract. For your event, one security guard is required at a rate of $300 (6 hours at $50/hour) which Geronimo Oaks will schedule and pay. For BYOB weddings, additional security officers are required on site regardless of guest count to ensure a safe environment. We coordinate all security services directly with the Guadalupe County Sheriff’s Office, and we guarantee security personnel will be present for the final four hours of your event.
Outside of vendor-provided entertainment (like beer burros or liquor llamas), we do allow animals to be part of your ceremony and photos. All animals must be leashed and kenneled immediately after, or arrangements must be made for them to be taken off site. Certified service animals are always welcome with proper verification. However, we kindly ask that emotional support animals—no matter how charming, including peacocks—stay at home.
The Retreat at Geronimo Oaks is our private rental home located on the backside of the ranch, just ½ mile down the same street as the wedding venue. It comfortably sleeps up to 12 overnight guests, featuring a spacious party barn with tables and chairs for up to 60 guests.
The Retreat is available for booking separately from the wedding venue on a first-come, first-served basis. You can view availability and book directly at www.vrbo.com/1507581.
Geronimo Oaks Client Portal
Welcome to the client portal for Geronimo Oaks Weddings and Events.
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Venue Map
